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How to Write Effective Board Decision Papers
Board decision papers can be a valuable tool for directors to make informed decisions. They are written to provide the information and analysis that directors require to consider and approve the proposed decision. They can be used to discuss major capital investments and subsequent revenue implications, acquisitions/dispositions, introducing new services or changing existing ones, organisational structure changes, budgetary decisions, granting contracts or joint ventures etc.
The best boards papers begin by stating the purpose of the paper whether it’s information or for discussion. They also provide the board’s recommendations. The paper should then include a brief background on the subject, which should include an executive summary (ideally not more than one paragraph of 4 or a couple of lines), and a detailed justification, including strategies, risks and financial information. It should also provide an overview of options and the reasons why this strategy is right for the organization.
We interviewed several chairpersons and experts in board development who advised that executive teams employ an action-oriented style for their documents. This is when the headings on the paper reflect the decision that will be taken – rather than organising them according to theme. this helps boards to manage information more efficiently and encourages them to think about how they might approach each issue.
When you write your board papers, be sure to edit the content until you feel it is succinct and clear. It is a good idea to go over your draft over again the next morning after a good night’s sleep.
