Benefits of Document Distribution Software

Document distribution software helps to send controlled documents, forms and other data types to vendors, customers employees, and other stakeholders by automatizing the process. It also eliminates physical paperwork which requires manual handling, and allows users to monitor the status of their comments and changes through an online repository. This helps to eliminate the need for duplicate efforts, loss of information or inconsistencies. Document management software, like ImageSite and EngineBox, is able to receive paper-based document types, digital files and other inputs from multiple devices and applications. The software can be scaled to meet the needs of growing companies and include tools like electronic signatures, data capture and workflow automation.

The program allows you to create one source of truth for your documents, and allows you to control the version of your documents. You can view the most recent version of a file within the document management software even if you have several versions of it in your programs or folders. This could save your company time and money.

This is particularly crucial for projects in the construction and engineering sector, where a large number of documents for projects are modified throughout their existence. It is essential for project participants to be able to access quickly the most recent versions of these essential documents. It’s a waste of team members’ precious time searching through a variety of folders, email boxes, and devices to locate the latest version of documents.

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