How to Choose an Online Board Portal

The online board portal can be a powerful tool for improving governance and efficiency. However, choosing the right solution isn’t an easy task because each business has its own needs and budgetary limitations. When you are considering other https://askboardroom.com/why-is-it-important-to-use-board-portal-technologies/ purchasing an online board portal the main two areas to concentrate on are security and efficiency. Ask the following questions during your conversations with prospective suppliers to determine if they’re suitable for your needs.

Security

A portal’s primary goal is to protect sensitive data and stop unauthorized access. It’s crucial that the portal is constructed on a solid foundation that can support high level security features such as customizing permission settings for end-users as well as unique encryption keys for each customer and two-factor authentication. Other features include third party penetration testing, certified and managed data centers, as well as security audits such as SOC2.

Efficiency

The aim of any system for managing boards is to simplify three main phases of a meeting – prior to meeting, during the meeting, and after. The most effective solutions for managing board meetings allow for efficiency through simple communication with directors who contribute a lot, dynamically update material before meetings, and cut down on the time off the process of creating documents.

During your demos take note of how user-friendly the software is. Your team needs to be able to use the portal quickly, so choose a product with easy navigation and document uploads and search. You can also test the vendor’s customer service by calling their helpline and observing how responsive they are.