How to Protect Confidential Documents for Boards

Board members have access to sensitive information as part of their fiduciary duties. This information must be kept private. Whether they’re deliberating on the issues of staff’s performance on the job or discussing strategies to manage competitors, it’s vital that board members can discuss delicate information without fear of being released to the public.

Boards can take advantage of a variety of robust security measures to reduce the risk Resources https://dataroomabout.com/virtual-data-room-pricing-for-getting-the-best-option/ of leaks. This includes limiting access, stopping document sharing, encrypting them and backing them up. They can also employ an online solution for managing boards which provides precise controls on documents to stop unauthorized printing or downloading as well as screen images. It also provides an audit trail that details user activity to the page level.

A carefully drafted board confidentiality policy can also assist to safeguard confidentiality for board members as it clearly discloses the directors’ responsibilities and creates a culture that views leaks as dishonourable, and unethical conduct. The chairman or the lead director can provide the policy to potential directors before they are nominated and to current directors before their term begins, to give them the chance to ask questions and sign the agreement if they want to.

A secure board portal is the best way to protect sensitive data. It lets users only access documents on devices that they own and only use for this purpose. Govenda’s secure board portal comes with high-end security, granular document control and tamper-proof watermarks. It also prevents printing to files, blocks the permission to download and records usage.