Best Practices for Remote Board Meetings

In remote board meetings people are less compelled to be attentive than when they are in person. It’s easier to succumb to the urge to check email, grab a snack or pick up the phone. The good news is that you’ll be able to overcome these issues by managing your meetings with efficiency. The following best practices will help keep your virtual meetings on time safe and productive.

Make use of a reliable, online portal with a board-management program that includes an agenda-building tool and video integration. Additionally, it comes with useful tools like document centers and task managers. These tools let you hold meetings without having leave the portal, and ensure that everyone has the ability to access them regardless of the location, time zone or device. It’s recommended to designate a moderator for your meeting, as they will oversee all of these systems and ensure that the technology is functioning properly.

Make sure to send out reminders for meetings at least 24 hours prior to the call. This will decrease the number of no-shows and ensure that attendees have all the information they need to be able to participate. Use an agenda template to provide specific details of the meeting so that participants don’t lose http://boardgreenroom.com/who-is-a-data-engineer/ their way throughout the discussion.

If a member is unable to attend a remote board meeting they must provide the board with a formal statement giving the reason for their absence as well as a description of any reasonable accommodations they require. The board then has to decide whether the excuse is legitimate. The board should be fair and consistent throughout the process, which is sometimes complicated.